The rapid expansion of records creates significant challenges in management, including retention and disposition, appraisal, and organization. Our study underscores the benefits of integrating artificial intelligence (AI) within the broad realm of archival science. In this work, we start by performing a thorough analysis to understand the current use of AI in this area and identify the techniques employed to address challenges. Subsequently, we document the results of our review according to specific criteria. Our findings highlight key AI driven strategies that promise to streamline record-keeping processes and enhance data retrieval efficiency. We also demonstrate our review process to ensure transparency regarding our methodology. Furthermore, this review not only outlines the current state of AI in archival science and records management but also lays the groundwork for integrating new techniques to transform archival practices. Our research emphasizes the necessity for enhanced collaboration between the disciplines of artificial intelligence and archival science.

Key trend #1 -- Migration to the cloud will accelerate, although the rising scale of cloud costs will become increasingly scrutinized by finance types as the economy tightens. Organizations will struggle with hybrid and multi-cloud architectures. Watch for new and innovative pricing schema to help combat the rising costs (e.g., fee caps and fixed fee). The flexibility and scalability the cloud offers to organizations. Cloud computing allows companies to easily add or remove resources as needed, without having to invest in expensive hardware and infrastructure.

Before digitization became the norm, one paper memo may have been copied just a handful of times. Now, as electronic records are replacing their paper counterparts, one copy can easily become hundreds, creating a records management challenge, said Kristopher Stenson, state records manager at the Oregon State Archives. Besides the multiplying number of digital-born records, the software and hardware meant to store and maintain records grows obsolete over time, making it difficult to ensure a document's associated provenance and other metadata is properly conveyed in files, Michelle Gallinger, the state electronic records initiative coordinator for the Council of State Archives, said in an email. Another challenge lies in the lack of understanding among state agencies about digital preservation techniques and best practices and the unclear roles and responsibilities around records management, she said. "Exacerbating these issues is the reality that effective electronic records management remains a low priority and largely underfunded mandate in state government, and many existing digital preservation tools, primarily open-source tools, cannot be supported in existing state/territorial IT infrastructures," she said.

The way people communicate has evolved and diversified dramatically over the last two years. Gone are the days when email and phone calls were the primary forms of communication for many. In both personal and professional settings, people increasingly rely on messaging apps, social media and video conferencing. Meanwhile, many federal agencies are just beginning to address digitizing their paper records. M-19-21 compels all federal agencies to make their records fully electronic by December 2022.

This event is running from 27 September 2018 until 30 January 2020. Records365 is a records management SaaS for organizations that need to meet industry or governmental regulations in one or more content sources such as Office 365, SharePoint, box, exchange online, physical records, file shares and more. Attend this webinar, hosted by Paul Kelly, RecordPoint's Technical Sales & Delivery Manager, for a quick and interactive overview of how Record365 delivers easy, modern, and trusted records management and compliance, including: – Platform agnostic records management compliant with local and global standards – In-place records management across a range of electronic and physical content sources – Rules-based classification to automate your records life-cycle – Leveraging the power of Artificial Intelligence to maximize your total compliance efforts – Simple event-based retention – Zero impact to end users

As we discussed in the previous article, the Top 3 Challenges of Records Management, records management automation is the best way to address these challenges. But what is automation, really? Within these two main categories there are seven types of automation we typically deal with in the records management world. They can use fingerprinting, linguistic analysis, or both as methods of automation. All of them help us to classify content correctly against the file plan, and in some cases, we can build relationships between content for event better classification. This also helps us to enhance search and retrieval of information.

No company can afford the backlash associated with a data breach. It's not just the fines, it's also the monumental impact to the company's reputation and potential hit to customer loyalty that can ultimately prove difficult for even the largest organizations to overcome. Unfortunately, data breaches and ransomware attacks are seemingly regular events with new occurrences continuously making headlines. In fact, in the first 10 months of 2017 alone there were a reported 1,120 breaches and more than 171 million records exposed -- a significant jump from the 36.6 million exposed records in all of 2016. As such, it's time for organizations to step up their approach to protecting enterprise data.